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Voice notes that become job paperwork
Home services & trades · Construction · Automotive & repair

Voice notes that become job paperwork

We turn a short end-of-job voice note into paperwork your technician can check before heading to the next appointment.

How we put it to work

  1. Speak once after the job.

    We connect an approved recording tool and link the transcript to the selected job. AI separates completed work, materials, observations, and follow-up requests.

    Your teamConfirms the customer and job number.

    Spoken work becomes structured notes. Technician recording: “Replaced the valve.”; “Tested; no leak.”; “Used one fitting.”. AI separates work, tests, and materials: Work: valve replaced; Test: no leak noted; Parts: 1 fitting. Technician verifies quantities and charges.
    Spoken work becomes structured notes
    Technician recording · Illustrative example
    “Replaced the valve.”
    “Tested; no leak.”
    “Used one fitting.”
    AI structures the note
    Work: valve replaced
    Test: no leak noted
    Parts: 1 fitting
    AI separates work, tests, and materials
    Technician verifies quantities and charges
  2. Review the paperwork together.

    AI drafts the work summary and invoice description from the checked notes. Missing quantities stay blank; your price book supplies rates where available.

    Your teamVerifies quantities, charges, and customer commitments before approval.

    Review the paperwork together. AI drafts the work summary and invoice description from the checked notes. Missing quantities stay blank; your price book supplies rates where available.
    Job paperwork
    Work summarized
    Parts itemized
    Charges for review
    Draft · Awaiting review

What your first engagement includes

  1. 01Review your setupConfirm existing features, data access, and system compatibility.
  2. 02Configure one workflowConnect the tools, define approvals, and handle exceptions.
  3. 03Test and hand overPilot on selected work, train your staff, and provide operating instructions.
PILOT REVIEW

How we measure the pilot

Compare the same work before and during the pilot.

  • Time to complete

    Time spent completing job paperwork, including the human check.

    Review time
  • Review quality

    How often a draft needs a material correction before approval.

    Correction rate
  • Workflow reliability

    Job records returned for missing information.

    Exceptions to resolve
  1. Current process
  2. Pilot results
  3. Review together

Agree what to improve or expand based on the results.

Start with one workflow in your business.

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